Trusts & Estates Legal Assistant
We are currently seeking candidates for a Trusts & Estates Legal Assistant role with a well-established law firm located in Boston, MA. The Trusts & Estates Legal Assistant will support attorneys within the firm’s Estate Group and serve as a key point of contact for clients, attorneys, and internal staff. This individual will be responsible for managing administrative tasks, coordinating client communications, preparing legal documents, and ensuring day-to-day operations run smoothly. The ideal candidate will have 4+ years of legal administrative experience, preferably supporting Trust & Estate, Private Client, Family Office, or Estate Planning practices.
This is a contract-to-hire position paying between $37-$43/hour (depending on experience). This role supports a hybrid work model, consisting of 4 days on-site and 1 day remote/week. Candidates must be able to work onsite in Boston, Massachusetts, 4 days a week.
Responsibilities:
- Provide administrative support to attorneys within the Trusts & Estates practice.
- Draft, edit, proofread, and format legal documents, correspondence, and client materials.
- Coordinate calendars, meetings, appointments, and travel arrangements for attorneys.
- Serve as a primary point of contact for clients and assist with ongoing client communications.
- Maintain organized electronic and physical files while ensuring accuracy and confidentiality.
- Assist with billing preparation, expense reporting, and matter administration.
- Track deadlines, manage task lists, and follow up on outstanding items.
- Coordinate with internal departments and outside contacts to support client matters.
- Provide backup support to other legal professionals as needed.
- Maintain strict confidentiality regarding client and firm information.
Qualifications:
- Bachelor’s degree required.
- 4+ years of legal assistant or legal administrative experience.
- Experience supporting Trust & Estate, Private Client, Family Office, or Estate Planning attorneys preferred.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Experience with Adobe Acrobat required.
- Experience with NetDocuments (NetDocs) and 3E is a plus.
- Notary Public certification preferred.
- Strong organizational, prioritization, and time management skills.
- Excellent communication (written and verbal) and interpersonal skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong attention to detail and follow-through.
- Professional demeanor and ability to interact effectively with attorneys, clients, and staff at all levels.
For immediate consideration, interested and qualified candidates should send their resume to Jackson at [email protected]
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