Office Manager – Financial Services – Boston, MA
We are seeking candidates for an Office Manager position with a leading investment management firm located in Boston, MA. The Office Manager will be responsible for supporting the C-Suite leaders and managing daily office operations. The ideal candidate will have 3+ years of administrative experience within the investment management or professional services industry.
This is a 3-6+ month contract-to-hire position that will pay $38-48/hour (depending on experience). This position supports a hybrid work model, onsite 4 days per week in their Boston office.
Responsibilities:
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Provide high-level executive support to the CEO and C-suite while overseeing daily office operations
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Manage complex calendars, meetings, and domestic and international travel arrangements
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Prepare executive correspondence, presentations, and briefing materials
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Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
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Monitor priorities and ensure timely follow-up on action items
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Oversee office operations, including vendor management (IT, facilities, security, and office supplies), onboarding support, and workspace logistics
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Serve as the primary point of contact for office-related needs and act as a trusted liaison to internal and external stakeholders
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Handle confidential information with discretion and provide support on special projects as needed
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Perform additional duties as assigned
Qualifications:
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Bachelor’s degree required
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3+ years of experience in executive assistance, administrative support, or office management within investment management, financial services, or a related professional services environment
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Proficiency in Microsoft Office (Outlook, Word, PowerPoint, and Excel)
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Fluent in English and Spanish, with strong written and verbal communication skills in both languages (preferred but not required)
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Excellent organizational, time management, and prioritization abilities
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High level of professionalism, discretion, and sound judgment
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Strong attention to detail with exceptional follow-through
If you are interested in learning more about this opportunity, please email your resume to Lydia at [email protected].
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