Office Manager & Executive Assistant
We are currently seeking candidates for an Office Manager & Executive Assistant opportunity at a highly successful hedge fund located in Boston, MA. The Office Manager & Executive Assistant will manage daily operations and provide executive support to the CFO and additional c-suite leaders. Key responsibilities include complex calendar management, travel coordination (domestic and international), internal/external correspondence, meeting preparation and coordination, vendor relations, and event planning. The ideal candidate will have 5+ years of executive assistant, administrative assistant, and/or office management experience.
This is a 3-6+ month contract-to-hire position, paying between $40-$50/hour (depending on experience).
Responsibilities:
- Provide executive support to the CFO and additional C-Suite leaders while overseeing day-to-day office operations
- Manage complex calendars, meetings, and domestic and international travel
- Prepare and manage executive correspondence, presentations, and briefing materials
- Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
- Track priorities and ensure timely follow-through on action items
- Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
- Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
- Manage event planning for in-office activities/lunches/events, portfolio meetings, holiday parties, and company outings
- Handle confidential information with discretion and support special projects as needed
- Perform additional responsibilities as needed
Qualifications:
- Bachelor’s degree (required)
- 5-6+ years of executive assistant, administrative assistant, and office manager experience in investment management, financial services, or professional services industry
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
- Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
- Strong organizational, time management, and prioritization skills
- High degree of professionalism, discretion, and sound judgement
- Exceptional follow through skills with strong attention to detail
For immediate consideration, interested and qualified candidates should send their resume to Jenny at [email protected].
#LI-JF1
IND123