Office Coordinator – Boston, MA
We are currently seeking candidates for an Office Coordinator opportunity with a highly successful law firm located in Boston, MA. The Office Coordinator will serve as a key resource for the firm’s day-to-day operations, helping to maintain a professional, organized, and efficient office environment while providing administrative and facilities support to attorneys and staff. This role is ideal for a proactive, service-oriented professional who thrives in a fast-paced setting, enjoys managing multiple priorities, and takes pride in delivering exceptional internal support.
This is a 3+ month contract position that will pay $30-33/hour (depending on experience) within a 40-hour workweek. This position supports an onsite (5 days per week) in their Boston office.
Responsibilities:
- Oversee the day-to-day operations, appearance, and functionality of the office, ensuring workspaces, conference rooms, common areas, kitchens, and supply rooms are organized, professional, and fully operational.
- Coordinate facilities management activities by partnering with building management, vendors, and service providers, while managing maintenance requests, repairs, and equipment servicing.
- Support new hire onboarding by preparing workstations, technology, office supplies, and other resources prior to employees’ start dates.
- Serve as a professional point of contact for visitors and provide backup support for reception duties and general administrative functions as needed.
- Assist with the planning and execution of internal meetings, office events, and special projects, including scheduling, logistics, setup, and breakdown.
- Prepare and distribute the weekly office newsletter and provide ongoing operational and administrative support to attorneys and staff.
- Manage office inventory, supply procurement, catering arrangements, incoming deliveries, and vendor relationships to ensure seamless office operations.
- Process invoices, expense documentation, and related records accurately and in a timely manner.
- Maintain a clean, organized, and welcoming office environment through regular inspections and coordination with cleaning and maintenance providers.
Qualifications:
- Bachelor’s degree in a related field is required.
- 3-4+ years of experience in office operations, facilities coordination, workplace services, hospitality, or administrative support, preferably within a professional services or legal environment.
- Highly organized and detail-oriented with strong problem-solving skills and the ability to manage multiple priorities independently.
- Professional, customer-service-focused demeanor with excellent communication skills and the ability to interact effectively with attorneys, staff, visitors, vendors, and building management.
- Proficient in Microsoft Office 365 and general document and file management systems.
- Experience with expense management platforms such as Emburse or ChromeRiver is preferred.
- Flexible and adaptable, with the ability to work overtime as needed to support office operations.
If you are interested in learning more about this opportunity, please email your resume to [email protected].
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