Office Coordinator – Real Estate – Andover, MA
We are seeking candidates for an Office Coordinator position with a leading real estate firm located in Andover, MA. The Office Coordinator will support the owner and oversee day-to-day financial and administrative operations. The ideal candidate will have 3-4+ years of administrative and accounting experience within the real estate industry.
This is a contract-to-hire position that will pay $30-40/hr (depending on experience) within a 40-hour workweek. This position is required to be on-site 5 days per week in their office.
Responsibilities:
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Provide direct administrative and personal support to the owner, including managing task lists, priorities, and calendar coordination
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Maintain strong follow-up on time-sensitive and high-priority items
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Post checks and payments into Yardi and scan/upload all supporting documentation
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Manage full Accounts Payable and Accounts Receivable processes, including invoice processing, collections, and tenant follow-ups
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Scan, organize, and attach all real estate documents (leases, invoices, etc.) within Yardi
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Prepare, track, and return tenant security deposits
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Process monthly distributions (JDS and Sheehy 2012)
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Calculate and invoice tenants for:
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Monthly meter readings
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Snow removal
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Annual building insurance and real estate taxes
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Reconcile credit cards and perform bank reconciliations for properties and trusts
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Track and record personal investments and charitable contributions
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Prepare quarterly commissions and assist with financial analysis, including property tax changes
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Complete month-end close and prepare monthly financial statements
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Conduct collections by following up on past-due tenant invoices
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Serve as backup for office phone coverage and assist with general communications
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Address tenant concerns and coordinate issue resolution
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Arrange travel for the owner and team
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Manage Certificates of Insurance (COIs)
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Prepare leases, amendments, and proposals
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Post and manage property listings (e.g., Craigslist)
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Maintain property tax spreadsheets and other tracking systems
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Perform general filing and administrative support as needed
Qualifications:
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Bachelor’s degree in Business Administration or related field is preferred
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3-4+ years of bookkeeping, operations, and administrative experience
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Real Estate industry experience is required
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Experience with bookkeeping and financial reporting
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Familiarity with property management software (Yardi preferred)
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Proficiency in Microsoft Office (Excel, Word, Outlook)
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Excellent communication and problem-solving skills
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Strong organizational skills and attention to detail
If you are interested in learning more about this opportunity, please email your resume to Olivia at [email protected].
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