Legal Operations Specialist – Financial Services
We are currently seeking candidates for a Legal Operations Specialist opportunity with a leading global financial services firm in Boston, MA. The Legal Operations Specialist will support administrative operations, invoice processing, financial tracking, and records management within the firm’s legal department. The ideal candidate will have 0–2 years of experience in administration, billing, finance, or business operations. Recent graduates with relevant internship experience are encouraged to apply.
This is a 6-month contract position paying $28–$38/hour (depending on experience). This role follows a hybrid schedule of 4 days onsite and 1 day working from home per week. Candidates must be available to work onsite 4 days per week in Boston, MA.
Responsibilities:
- Handle administrative tasks, recordkeeping, and data entry within legal management systems.
- Process invoices, investigate billing discrepancies, and assist with expense tracking.
- Maintain departmental spreadsheets, reports, and financial records.
- Communicate with internal stakeholders to address requests and resolve outstanding issues.
- Track budgets, expenses, and other operational data.
- Assist with vendor coordination and external legal service provider administration.
- Identify opportunities to streamline existing processes and improve accuracy.
- Provide additional operational and administrative support as needed.
Qualifications:
- 0–2 years of experience in administration, billing, finance, or business operations.
- Bachelor’s degree in Business Administration, Finance, Legal Studies, or a related field preferred.
- Relevant internship or co-op experience considered.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities.
- Excellent communication skills and ability to collaborate with internal teams.
- Experience with invoice processing, financial tracking, or legal operations preferred.
- Familiarity with Microsoft Copilot or similar AI tools is a plus.
For immediate consideration, interested and qualified candidates should send their resume to Jackson at [email protected]
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