Executive Search Operations Lead – Boston, MA
Our client, a leading pharmaceutical company focused on discovering, developing, manufacturing, and commercializing therapeutic treatments, is seeking an Executive Search Operations Lead to join their team for a 2+ year contract with the potential to convert to permanent. This role will help streamline the executive recruiting process by providing project-specific support to internal stakeholders, candidates, and executives.
This will be pay between $55-$60/hour (depending on experience).
Location: Boston, MA
Responsibilities
Executive Search Project Management
- Partner with the executive search team to ensure smooth processes across all levels.
- Participate in search update calls and synthesize action items.
- Record feedback from interview teams in Workday.
- Prepare executive search update reports for the CEO, CHRO, and Board meetings.
- Support the end-to-end search process in Workday, including offer requests, letters, and documentation.
- Assist with executive onboarding activities as needed.
Marketing & Branding
- Create presentations and reports to communicate executive search capabilities and results (e.g., candidate pipeline reports, executive briefing documents, metrics).
- Compile talent branding materials to enhance candidate experience.
- Design executive briefing documents for the CHRO and CEO to support the offer process.
Coordination & Logistics
- Coordinate interview scheduling for VP+ candidates, providing VIP “white glove” service.
- Collaborate with hiring managers’ EAs to drive the interview process efficiently.
- Assemble interview schedules and manage multiple calendars while balancing business objectives and candidate experience.
Reporting & Metrics
- Partner with Talent Intelligence to provide executive search reports.
- Work with Finance to track executive search firm and vendor spend.
- Maintain open requisition reports and manage vendor invoicing, POs, and role requisitions.
Qualifications
- 4+ years of experience in an executive recruiting environment or supporting senior executives.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Workday, and Coupa preferred.
- Ability to thrive in a dynamic, fast-paced environment.
- Strong interpersonal, problem-solving, and organizational skills.
- Excellent written and verbal communication skills.
- Commitment to exceptional customer service, integrity, reliability, and professionalism.
For immediate consideration, please email your resume to Alanna at [email protected].
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