Executive Assistant – Technology Leadership | $100K–$110K Base + Bonus | Boston, MA
A leading organization is seeking an experienced Executive Assistant to support its technology leadership team in a fast-paced, evolving environment.
This role will support a group of leaders, including the CTO, and is ideal for a proactive, highly organized professional who can manage competing priorities, anticipate needs, and keep day-to-day operations running smoothly.
Key Responsibilities:
- Manage complex calendars across multiple time zones and proactively resolve scheduling conflicts
- Coordinate internal and external meetings, including in-person, hybrid, and virtual sessions
- Arrange domestic and international travel, prepare detailed itineraries, and troubleshoot changes
- Coordinate expense reports, purchase orders, and administrative documentation
- Serve as a key point of contact for internal and external stakeholders, handling sensitive matters with discretion
- Prepare meeting materials, track action items, and help leadership stay focused on key priorities
- Identify opportunities to streamline workflows using new technologies and AI-enabled tools
- Support onboarding and offboarding, maintain team documentation, and organize shared drives
- Coordinate department-wide meetings, town halls, team events, and employee recognition initiatives
- Provide backup support to other Executive Assistants as needed
Qualifications:
- 5–10 years of experience as an Executive Assistant or senior administrative professional
- Experience supporting senior leaders in a fast-paced, complex organization
- Strong calendar management and domestic and international travel coordination skills
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
- Excellent organizational, communication, and problem-solving skills
- Ability to work independently, anticipate needs, and adapt as priorities change
- High level of professionalism, discretion, and emotional intelligence
- Interest in using technology and AI-enabled tools to improve efficiency
Compensation: $100,000–$110,000 base salary + bonus, typically $10,000–$15,000
Location: Boston, MA | Onsite four days per week
Interested in learning more? Contact Kyle Archer directly at [email protected].
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