Executie Assistant | New York City | $125K base
A leading investment management firm is seeking an Executive Assistant to support its growing Investment team. This is an excellent opportunity for an experienced Executive Assistant to join a collaborative investment environment and work closely with senior professionals in a fast-paced, global organization.
Responsibilities:
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Manage complex calendars and proactively coordinate meetings across multiple time zones
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Coordinate internal and external meetings, offsites, and special events
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Arrange domestic and international travel, including detailed itineraries and accommodations
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Prepare and submit expense reports and review/approve expenses on behalf of the team
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Build strong relationships with internal and external stakeholders
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Provide cross-coverage and backup support to other Executive Assistants and leadership teams
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Assist with ad hoc projects and special initiatives for the team and broader firm leadership
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Identify opportunities to improve processes and leverage technology to create efficiencies
Qualifications:
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3–5 years of Executive Assistant experience in a complex, professional environment; investment management experience preferred
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Bachelors degree required
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Strong proficiency in Microsoft Office, including Outlook, Word, Excel, OneNote, and PowerPoint
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Highly organized with excellent attention to detail and the ability to manage competing priorities
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Strong communication and interpersonal skills with a high level of professionalism and discretion
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Proactive, resourceful, and comfortable solving problems in a fast-paced environment
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Ability to work under tight deadlines and adapt to last-minute changes
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Ability to work 4+ days per week in the NYC office under the firm’s current hybrid policy
For immediate consideration, please reach out directly to Kelly Lucey at [email protected].
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