Executive Assistant – Boston (Hybrid!)
A highly regarded investment management firm is seeking a bright, organized, and proactive Executive Administrative Assistant to support a fast-paced team of senior professionals. This role is ideal for someone who thrives in a dynamic environment, enjoys keeping complex schedules running smoothly, and takes pride in delivering exceptional administrative support.
The primary focus of this position will be extensive travel coordination and logistics, along with high-level calendar management.
Compensation: 70,000-105,000
Key Responsibilities
- Manage complex and ever-changing calendars in Outlook for senior team members
- Coordinate high-volume domestic and international travel, including flights, hotels, and ground transportation through a travel agency
- Organize meetings end-to-end, including scheduling, conference room coordination, security access, and catering arrangements
- Prepare meeting materials and distribute information in advance of meetings
- Maintain and update internal databases within Salesforce
- Process expense reports and reimbursements in Workday
- Monitor and manage inboxes with professionalism and discretion
- Provide support on team initiatives and special projects as needed
Qualifications
- Bachelor’s degree required!
- 2–4 years of administrative or executive support experience, preferably within professional services or financial services
- Strong organizational skills with the ability to prioritize in a fast-paced environment
- Must have experience with travel coordination and strong calendar management
- Excellent written and verbal communication skills
- High level of professionalism, discretion, and sound business judgment
- Detail-oriented with strong proficiency in Microsoft Outlook, Excel, and Word
- Must be willing to be onsite 4 days/week!
For immediate consideration, qualified and interested candidates may reach out directly to Kelly Lucey at [email protected] with a copy of their resume.
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