Executive Assistant – Investment Management | Boston, MA
Our client, a leading global investment management firm with a sophisticated platform spanning a broad range of investment strategies and a strong reputation in the industry, is looking to add an Executive Assistant to their growing team in Boston.
Responsibilities:
- Provide high-level administrative and operational support to senior investment professionals and teams
- Manage complex calendars, including prioritization, conflict resolution, forward planning, and maximizing executive time
- Coordinate internal and external meetings, including rooms, visitors, technology, materials, agendas, catering, and follow-up
- Arrange domestic and international travel, including flights, hotels, ground transportation, itineraries, and last-minute changes
- Build strong relationships with investors, internal partners, administrative colleagues, external contacts, and vendors
- Provide cross-coverage and backup support for other Executive Assistants
- Support team events, visitor logistics, onboarding, reporting, special projects, and process improvement initiatives
Requirements:
- 3-6 years of administrative or Executive Assistant experience, ideally within financial services, investment management, professional services, or another fast-paced environment
- Experience supporting multiple senior stakeholders with competing priorities and complex scheduling needs
- Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and OneNote
- Interest in leveraging AI and technology to improve workflows and efficiency
- Excellent attention to detail, organization, and follow-through
- Ability to work independently, prioritize effectively, and know when to escalate
- Strong communication and interpersonal skills with the ability to build trusted relationships
- Ability to manage time-sensitive requests and changing priorities while remaining professional and composed
$85K-$95K base salary, dependent on experience
If you are interested, please apply directly and email your resume to Cassidy Sullivan at [email protected].