Executive Assistant Chicago, IL
A leading investment firm is seeking an Executive Assistant to support senior leaders and contribute to the success of a collaborative, fast-paced office environment. This role will provide high-level administrative support while partnering closely with internal teams, clients, and external stakeholders.
Compensation: $85,000-95,000 base
In office schedule: 4 days onsite
Responsibilities:
- Manage complex calendars, meetings, and scheduling for senior executives
- Coordinate client meetings, including conference rooms, visitor access, catering, and meeting materials
- Maintain Salesforce records and update client activity information
- Assist with monthly and quarterly reporting preparation and distribution
- Coordinate travel arrangements and process expense reimbursements
- Support team projects and day-to-day office operations
- Provide proactive email management and general administrative support
Qualifications:
- Bachelor’s degree preferred
- 3+ years of administrative or executive assistant experience
- Strong organizational skills with excellent attention to detail
- Professional communication skills and a strong service-oriented mindset
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency with Microsoft Office Suite (Outlook, Excel, Word)
- Positive, proactive, and collaborative approach
This is an excellent opportunity for an organized and detail-oriented Executive Assistant to support a dynamic investment team and play a key role in a growing office environment. For immediate consideration, please reach out directly to Kelly Lucey at [email protected]
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