Executive Assistant
We are currently seeking an experienced Executive Assistant to join a highly successful investment management firm in Boston, MA. This individual will provide high-level administrative support to executive leadership while also helping oversee day-to-day office operations and administrative initiatives. The ideal candidate will have 5–8+ years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role, preferably within investment management, financial services, or a professional services environment. The successful candidate will be highly organized, proactive, polished, and comfortable handling confidential information with discretion.
This is a direct-hire position paying between $120,000-$140,000 (depending on experience). This role supports a hybrid work model with on-site presence in Boston, MA required.
Responsibilities:
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Provide comprehensive administrative support to executive leadership, including complex calendar management, meeting coordination, travel arrangements, and expense reporting.
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Coordinate internal and external meetings, including agendas, presentations, materials, and logistics.
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Prepare, proofread, and format correspondence, reports, presentations, and other business documents.
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Manage confidential information and communications with a high degree of professionalism and discretion.
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Track deadlines, follow-ups, and action items on behalf of executive leadership.
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Support special projects and other administrative priorities as needed.
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Oversee day-to-day office operations and maintain a professional, organized, and welcoming workplace.
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Manage office supplies, equipment, vendors, building management, maintenance, mail, deliveries, and other facilities-related needs.
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Coordinate new hire office setup and onboarding logistics.
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Plan and coordinate company meetings, lunches, events, and employee activities.
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Serve as a key point of contact for employees, vendors, visitors, and external partners.
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Partner with HR and other internal teams on office and administrative initiatives.
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Identify and implement opportunities to improve administrative processes and overall office efficiency.
Qualifications:
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Bachelor’s degree required.
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5-8+ years of experience as an Executive Assistant, Office Manager, or similar role supporting senior leadership.
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Exceptional organizational skills and attention to detail.
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Strong written and verbal communication skills.
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Highly proactive, resourceful, and able to anticipate needs.
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Excellent judgment and discretion when handling confidential information.
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Ability to manage multiple priorities independently and effectively.
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Professional presence and strong interpersonal skills.
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Proficiency with Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
For immediate consideration, interested and qualified candidates should send their resume to Lydia at [email protected].
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