Executive Assistant – Private Equity – Boston, MA
We are seeking candidates for an Executive Assistant position at a leading investment firm located in Boston, MA. The Executive Assistant will provide high-level administrative support to members of the C-Suite, manage complex calendar management, coordinate travel arrangements, and prepare meeting materials. The ideal candidate will have 2-3+ years of administrative experience in an investment management or professional services environment and excel in a fast-paced, high-expectation setting
This is a permanent position that will pay a base salary of $75,000 – 85,000 (depending on experience). This position is required to be onsite 4 days per week in their Boston office.
Responsibilities:
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Provide executive-level support to senior leadership and investment professionals, ensuring seamless day-to-day operations
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Manage complex calendars, including scheduling internal/external meetings, calls, and video conferences across multiple time zones
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Coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
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Process expense reports ensuring accuracy and compliance with firm policies
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Serve as the liaison between executives and internal/external stakeholders with professionalism and discretion
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Proactively manage meeting preparation, follow-up, and supporting documentation
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Handle confidential information with a high degree of integrity and discretion
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Support other team administrative needs, including document formatting, database updates, and occasional event coordination
Qualifications:
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Bachelor’s degree in Administration or related field required
- 2-4+ years of experience as an Executive Assistant, with prior investment management or professional services industry experience is preferred
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Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, and travel/expense platforms such as Concur
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Strong communication skills, both written and verbal
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Highly organized with exceptional attention to detail and the ability to prioritize multiple tasks
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Discreet and trustworthy with experience handling sensitive and confidential information
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Flexible and adaptable, and willingness to be responsive outside of standard working hours
If you are interested in learning more about this opportunity, please send your resume to Olivia at [email protected].
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