Executive Assistant
We are currently seeking candidates for an Executive Assistant to opportunity with a highly successful alternative asset management firm located in Boston, MA. The Executive Assistant will be responsible for providing executive support to the CEO and C-Suite leadership, including performing complex calendar management, coordinating domestic and international travel arrangements, and overseeing meeting preparation. Additionally, the Executive Assistant will manage day-to-day office operations to ensure efficient daily operations. The ideal candidate will have 3-5+ years of executive assistant, administrative assistant, or office management experience in investment management, financial services, or related professional services environment.
This is a 3-6+ month contract-to-hire opportunity, paying between $40-$50/hour (depending on experience). This position supports a hybrid work-model (onsite 4 days and remote 1 day per week).
Responsibilities:
- Provide executive support to the CEO and C-Suite leaders, while overseeing day-to-day office operations
- Manage complex calendars, meetings, and domestic and international travel
- Prepare and manage executive correspondence, presentations, and briefing materials
- Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
- Track priorities and ensure timely follow-through on action items
- Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
- Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
- Handle confidential information with discretion and support special projects as needed
- Perform additional responsibilities as needed
Qualifications:
- Bachelor’s degree (required)
- 3-5+ years of executive, administrative, and office assistant experience in investment management, financial services, or related professional services
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
- Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
- Strong organizational, time management, and prioritization skills
- High degree of professionalism, discretion, and sound judgement
- Exceptional follow through skills with strong attention to detail
For immediate consideration, interested and qualified candidates should send their resume to Jenny at [email protected].
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