Event Planner – Fort Worth, Texas
A successful single-family office located in For Worth, Texas is looking to bring on an Event Planner to their team. The family has a strong presence in the Real Estate industry, as well as charitable organizations. We are seeking candidates with a strong event management background, and demonstrate a high level of professionalism.
Responsibilities:
- Assist with negotiations for space contracts and book event space, select food and beverage, order supplies and audiovisual equipment, make travel arrangements, and ensure appropriate décor (florals, linens, color schemes, etc.)
- Collaborate and coordinate with internal teams on planning and execution of on-site and off-site events, both meetings and business social
- Use CRM and attendee RSVP programs to manage and facilitate Event Planning process
- Handle events from inception through completion including generation of event ideas, preparation of budget, identification of venues, contract negotiation, and onsite execution
- Aggressively gather information on each project to achieve quality event productions
- Conduct research, make site visits, and find resources to help staff make decisions about event possibilities
- Create and revise room layouts for each event and manage assigned seating charts
- Propose new ideas to improve the event planning and implementation process
- Serve as liaison with vendors on event-related matters
- Assist with managing on-site production and clean up for events as necessary
- Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
- Close out all event budgets and invoices as required
Qualifications:
- BS/BA Degree preferred
- CMP or equivalent corporate meeting planner credentials a plus
- Minimum of 5 + year’s Event Planning Experience
- Strong food & beverage knowledge and catering logistics
- Excellent communication skills; including written and verbal and proofreading skills
- Proficient experience using Attendee RSVP platform a plus
- Proficient PC skills (Word, Excel, PowerPoint, Access, Email & Internet Research)
- Strong interpersonal skills both in person and over the phone with the highest level of professionalism
- Ability to work across business lines, influence decision makers and collaborate with support partners
- Team player but also able to work independently with little supervision
This is a full-time onsite opportunity that will offer a very competitive salary and strong benefits. For immediate consideration, qualified and interested candidates may send their resume directly to Kelly Hanlon at [email protected].
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