Administrative Assistant – Legal
We are currently seeking candidates for a Legal Administrative Assistant role with a highly-successful law firm located in Boston, MA. The Legal Administrative Assistant will support multiple different teams and work closely with attorneys and clients to manage complex document production, heavy administrative responsibilities, and ongoing client interaction. The ideal candidate will have 4+ years of progressive legal secretarial experience, preferably within a law firm environment, and demonstrate a high level of professionalism and discretion.
This is a full time, permanent position paying between $75,000 – $85,000 base salary. This role follows a hybrid work model, consisting of 4 days on-site and 1 day remote per week.
Responsibilities:
• Provide primary administrative support to multiple attorneys across various groups within the firm.
• Prepare, revise, and manage complex legal documents and correspondence.
• Coordinate heavy administrative functions including calendaring, scheduling, file maintenance, and billing preparation.
• Maintain regular contact with clients and third-party affiliates, demonstrating professionalism and diplomacy.
• Ensure strict confidentiality in all client and firm matters.
• Provide back-up administrative support to other legal personnel as needed.
• Manage multiple priorities simultaneously while maintaining accuracy and strong follow-through.
• Efficiently execute written and verbal instructions in a fast-paced legal environment.
Qualifications:
• Bachelor’s degree required.
• 4+ years of progressive legal secretarial experience, preferably in a law firm setting
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
• Experience with 3E and NetDocuments is a plus.
• Notary Public certification preferred.
• Excellent organizational skills with experience in file maintenance and billing preparation.
• Strong written and verbal communication skills with the ability to interact professionally at all levels.
• Ability to maintain discretion and strict confidentiality.
• Team-oriented mindset with outstanding professionalism and follow-through.
For immediate consideration, interested and qualified candidates should send their resume to Jackson at [email protected]
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