Administrative Assistant – Investment Management
Location: Boston, MA
Contract-to-Hire: 6–12+ months | $27–$33/hr | 40 hours/week | Hybrid (3 days onsite)
We are seeking an Administrative Assistant to join a top-tier investment management firm in Boston, MA. This role will support senior leaders by managing logistics, scheduling, coordinating meetings (both local and global), overseeing event planning, and handling vendor management.
The ideal candidate has 1–3+ years of administrative experience within the financial services industry and thrives in a fast-paced, professional environment.
Responsibilities:
- Develop PowerPoint presentations for leadership meetings and coordinate agendas across U.S. and international teams.
- Conduct weekly planning sessions with senior leaders to optimize schedules for meetings, strategic discussions, travel, and conferences.
- Coordinate with the AV team to ensure seamless execution of internal and vendor-hosted events.
- Collaborate across teams to streamline meeting logistics and gather post-meeting feedback.
- Prepare and distribute departmental reports, including project status updates.
- Facilitate onboarding for new hires and internal transfers, including equipment setup and coordination.
- Manage expense processing for department leaders, ensuring compliance with company policies.
Qualifications:
- Bachelor’s degree in a relevant field required.
- 2–3+ years of administrative experience, preferably within investment management or financial services.
- Strong organizational, time management, and attention to detail skills.
- Proficiency in Microsoft Office Suite, including PowerPoint and Outlook.
- Ability to interact with cross-functional teams and work independently or collaboratively.
- Capable of handling multiple priorities and adapting to shifting demands.
- Excellent written and verbal communication skills.
If you’re interested in this opportunity, please email your resume to Allie at [email protected].
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