Administrative Assistant
We are currently seeking an Administrative Assistant to join a highly successful investment management firm in Boston, MA. This individual will provide high-level support to two senior leaders, managing complex calendars, coordinating meetings, handling executive communications, and assisting with a range of administrative responsibilities across departments. The ideal candidate brings 3+ years of administrative or operations support experience, exceptional organizational skills, and strong proficiency in Microsoft Office, particularly PowerPoint. Prior experience within financial services is highly preferred.
This is a 6+ month contract opportunity offering $30–$34/hour, depending on experience, with strong potential to convert. The position follows a hybrid schedule, with 3 days on-site and 2 days remote.
Responsibilities:
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Manage complex calendars and scheduling for two senior leaders, proactively resolving conflicts and balancing competing priorities.
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Coordinate domestic and global meetings, including agenda development and AV/logistics setup.
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Facilitate weekly planning sessions with senior leaders to optimize time management and priorities.
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Prepare and format high-quality PowerPoint presentations for business unit and departmental leadership.
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Process expense reports in accordance with company policies and guidelines.
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Coordinate catering, room bookings, and logistics for onsite meetings and events.
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Support onboarding for new hires and internal transfers, including equipment ordering and setup.
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Prepare and distribute department-specific status reports as needed.
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Partner cross-functionally to enhance meeting processes and communication workflows.
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Provide additional administrative support on an as-needed basis.
Qualifications:
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Bachelor’s degree with 3–5+ years of experience in an administrative or operations support role, or equivalent experience within an investment management environment.
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Strong proficiency in Microsoft Office, with advanced PowerPoint skills.
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Highly organized with excellent time management and prioritization abilities.
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Strong written and verbal communication skills, with the ability to engage effectively across all levels of an organization.
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Detail-oriented problem solver capable of managing multiple priorities in a fast-paced environment.
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Able to work both independently and collaboratively within a team.
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Prior experience in financial services is highly preferred.
For immediate consideration, interested and qualified candidates should send their resume to Lydia at [email protected].
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