Administrative Assistant – Boston, MA
We are seeking candidates for an Administrative Assistant position with a leading investment management firm located in Boston, MA. The Administrative Assistant will be responsible for supporting senior management, managing complex calendars, overseeing scheduling, logistics, and issue resolution, and coordinating cross-departmental meetings and events. The ideal candidate will have 2-4+ years of administrative and event management experience within the financial services industry, preferably.
This is a 6+ month contract position that will pay $30-34/hr (depending on experience) within a 40-hour workweek. This position offers a hybrid work model, onsite 3 days per week, remote 2 days per week.
Responsibilities:
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Assist senior leadership with developing and refining PowerPoint presentations for department leadership meetings.
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Coordinate meeting schedules and agendas across U.S. and international teams.
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Facilitate weekly planning sessions with senior leaders to ensure calendars accommodate meetings, strategic discussions, travel, and conference participation.
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Partner with the AV team to manage technical logistics for internal and external meetings and events.
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Collaborate across departments to coordinate meeting logistics and improve overall meeting processes.
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Prepare and distribute department reports, including status updates as needed.
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Support onboarding for new hires and internal transfers, including equipment coordination.
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Process expense reports for department leaders in accordance with company policies.
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Coordinate catering and logistics for meetings and events.
Qualifications:
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Bachelor’s degree in Business Administration or related field required.
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2-4+ years of experience in an administrative or operational support role, ideally within an Investment Management or financial services environment.
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Proficiency in Microsoft Office Suite, particularly Outlook and PowerPoint.
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Proven ability to manage complex calendars for multiple senior leaders, including scheduling meetings, coordinating calls, and resolving scheduling conflicts.
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Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
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Excellent written and verbal communication skills with the ability to collaborate effectively across teams and with individuals at various levels of the organization.
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Detail-oriented with strong problem-solving capabilities and effective time management skills; able to work both independently and collaboratively.
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Demonstrated ability to adapt in a fast-paced environment and adjust priorities as business needs evolve.
If you are interested in learning more about this opportunity, please email your resume to Olivia at [email protected].
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