Accounts Payable Specialist – Providence, RI
We are seeking candidates for an Accounts Payable Specialist position with a leading manufacturing company located in Providence, RI. This position will report directly to the Accountant and manage the full-cycle AP process for various manufacturing locations, ensuring accurate and timely processing of high volume of invoices. The ideal candidate will have 2-4+ years of accounts payable experience within a high-volume environment.
This is a 2-5+ month contract position that will pay $30-36/hr (depending on experience) within a 40-hour workweek. This position supports a hybrid work model, onsite 4 days per week and remote 1 day per week.
Responsibilities:
- Manage the full-cycle accounts payable process for 3 – 4 manufacturing locations, ensuring
- accurate and timely processing of a high volume of invoices.
- Review, code, and enter vendor invoices, including matching invoices to purchase orders and
- receiving documents and resolving discrepancies.
- Process non-PO invoices, employee expense reimbursements, and other accounts payable
- transactions in accordance with company policies.
- Prepare and process vendor payments via ACH, wire transfer, and check, ensuring timely
- payments and adherence to approval procedures.
- Reconcile vendor statements, research outstanding invoices, and resolve billing discrepancies
- and payment issues.
- Maintain vendor records, including new vendor setup, updates, and verification of payment
- information.
- Communicate with vendors and internal departments to resolve invoice discrepancies, obtain
- missing documentation, and address payment inquiries.
- Monitor accounts payable aging, identify past-due invoices, and prioritize payments to maintain
- positive vendor relationships and avoid late fees.
- Reconcile accounts payable balances and support month-end close, including AP accruals,
- reconciliations, and reporting.
- Maintain accurate and organized AP documentation and records within the company’s ERP
- system.
- Identify opportunities to improve accounts payable processes, strengthen internal controls, and
- increase efficiency across multiple locations.
- Collaborate with purchasing, receiving, operations, and accounting teams to ensure accurate
- invoice processing and timely resolution of issues.
Qualifications:
- 2-4+ years of accounts payable experience, preferably in a high-volume environment.
- ERP systems experience (Oracle NetSuite, GlobalShop, SAP S/4 Hana, or similar).
- Strong attention to detail and accuracy when processing invoices and payments.
- Ability to manage multiple priorities and meet deadlines in a high-volume environment.
- Strong organizational, problem-solving, and communication skills.
- Manufacturing industry experience is a plus but not required.
If you are interested in learning more about this opportunity, please email your resume to Olivia at [email protected].
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