Accounts Payable (AP) Coordinator
We are currently seeking candidates for an Accounts Payable (AP) Coordinator opportunity at a highly successful manufacturing company. The Accounts Payable (AP) Coordinator will oversee end-to-end accounts payable operations across 3–4 manufacturing facilities, managing high-volume invoice processing and assisting with month-end close activities. The ideal candidate will have 2-4+ years of accounts payable (AP) experience, preferably in a high-volume environment.
This is a 2-5+ month contract opportunity, paying between $30-$36/hour (depending on experience). This role supports a hybrid work model out of their office in Providence, RI.
Responsibilities:
- Oversee end-to-end accounts payable operations across 3–4 manufacturing facilities, managing high-volume invoice processing while ensuring accuracy and timely payments.
- Assist with month-end close activities by reconciling AP accounts, preparing accruals, and maintaining accurate financial reporting.
- Handle a variety of accounts payable transactions, including invoices without purchase orders and employee expense reimbursements, while ensuring compliance with established company procedures.
- Process and verify vendor invoices by assigning appropriate codes, entering transactions, reconciling against purchase orders and receiving records, and investigating and resolving discrepancies.
- Execute vendor payments through wire transfers, ACH, and check runs, maintaining payment accuracy, meeting deadlines, and following established authorization protocols.
- Manage vendor account maintenance, including onboarding new suppliers, updating existing records, and validating banking and payment details.
- Manage vendor accounts by coordinating new supplier setup, maintaining accurate records and payment details, and working with internal teams and vendors to resolve discrepancies, obtain documentation, and address payment inquiries.
- Review AP aging reports to track outstanding balances, address overdue invoices, and coordinate payment priorities to ensure timely vendor payments and minimize late fees.
- Maintain accurate accounts payable records within the ERP system while supporting month-end close through account reconciliations, accrual preparation, and financial reporting.
- Evaluate existing AP procedures to identify process improvements, enhance internal controls, and streamline operations across multiple facilities.
- Partner with procurement, warehouse, operations, and finance teams to support accurate invoice processing and efficiently address outstanding issues.
- Provide additional support as needed.
Qualifications:
- 2-4+ years of accounts payable (AP) experience, preferably in a high-volume environment.
- ERP systems experience (Oracle NetSuite, Global Shop, SAP S/4 Hana, or similar).
- Demonstrated ability to process invoices and payments with a high level of accuracy and attention to detail.
- Ability to prioritize competing responsibilities and consistently meet deadlines in a fast-paced, high-volume environment.
- Excellent organizational, communication, and problem-solving abilities.
- Previous experience in a manufacturing environment preferred but not required.
For immediate consideration, interested and qualified candidates should send their resume to Morgan at [email protected].