Accounting Specialist
We are currently seeking candidates for an Accounting Specialist position at a non-profit organization located in Stuart, FL. The Accounting Specialist will perform full-cycle accounts payable and payroll administration, ensuring accuracy, timeliness, and compliance. The ideal candidate will have 3-5+ years of related accounting experience. Experience with QuickBooks and Paychex preferred.
This is a 1-3 month contract position, paying between $30-$33/hour (depending on experience). This role supports an on-site work model.
Responsibilities:
- Manage full-cycle AP, including invoice receipt, coding, matching to purchase orders, obtaining approvals, and processing payments
- Verify the accuracy and completeness of vendor invoices and ensure proper GL coding in QuickBooks
- Process check runs, ACH payments, and wire transfers on a scheduled basis
- Reconcile vendor statements and resolve discrepancies in a timely manner
- Maintain organized vendor files and W-9 documentation; prepare annual 1099s
- Monitor AP aging and communicate outstanding items to the Controller
- Support month-end close by reconciling the AP subledger to the general ledger
- Assist with annual audit preparation related to AP and disbursements
- Process biweekly payroll for 130+ employees, including full-time exempt (salaried), non-exempt (hourly), and part-time staff, using Paychex
- Review and audit timesheets for accuracy and completeness prior to each payroll run
- Maintain employee payroll records, including new hires, terminations, pay changes, garnishments, and benefit deductions
- Ensure compliance with federal, state, and local payroll regulations, including FLSA requirements
- Reconcile payroll registers and resolve discrepancies before funds are released
- Coordinate with HR on onboarding/offboarding to ensure timely payroll updates
- Prepare and submit payroll-related journal entries and reconciliations in QuickBooks
- Assist with annual W-2 preparation and year-end payroll reporting
- Respond to employee inquiries regarding pay, deductions, and payroll policy
- Provide additional support as needed
Qualifications:
- Minimum 5 years of hands-on accounts payable and payroll processing experience
- Proficiency in QuickBooks (Desktop or Online) and Paychex
- Experience processing payroll for 100+ employees across multiple employee classifications (FTE, salaried, and hourly)
- Strong understanding of payroll compliance, tax withholding, and wage and hour laws
- High degree of accuracy and attention to detail
- Ability to manage competing deadlines and prioritize effectively
- Proficiency in Microsoft Excel and general office software
For immediate consideration, interested and qualified candidates should send their resume to Jenny at [email protected].
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