Administrative Assistant – Investment Management
We are currently seeking candidates for an Administrative Assistant opportunity with a highly successful investment management firm located in Boston, MA. The Administrative Assistant will provide comprehensive administrative support to senior leadership, including calendar management, travel coordination, meeting preparation, and daily office operations. The ideal candidate will have 2+ years of administrative experience within investment management or financial services, with strong organizational skills and the ability to manage competing priorities.
This is a 6–12+ month contract-to-hire opportunity paying $27–$33/hour (depending on experience). This role follows a hybrid schedule requiring 4 days onsite in Boston, MA and 1 day working from home per week.
Responsibilities:
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Coordinate complex calendars, appointments, and scheduling through Microsoft Outlook.
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Arrange domestic and international travel, including transportation, accommodations, and itineraries.
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Organize meetings and events, including scheduling, logistics, and preparation of materials.
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Develop and format reports, presentations, and other business documents.
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Serve as a point of contact for internal teams, external partners, and vendors.
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Assist with new-hire onboarding, equipment requests, and administrative logistics.
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Process expense reports and maintain accurate records across internal systems.
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Collaborate with global teams and support additional administrative projects as needed.
Qualifications:
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1+ years of administrative experience within investment management or financial services.
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Bachelor’s degree required.
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Strong calendar management, travel coordination, and executive support skills.
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Proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, Excel, and Word.
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Excellent written and verbal communication skills.
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Strong organizational abilities with experience managing multiple priorities and deadlines.
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Ability to work independently and collaboratively in a fast-paced professional environment.
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High level of professionalism, attention to detail, and discretion when handling confidential information.
For immediate consideration, interested and qualified candidates should send their resume to Jackson at [email protected].