Legal Operations Assistant

This is a 6–12+ month contract position offering $25–$30/hour, depending on experience, with a 40-hour workweek. The position follows a hybrid work model in Boston.

Responsibilities:

• Assist with legal matter intake, including creating, updating, maintaining, and closing matters within the department’s matter management system.
• Support day-to-day matter management by ensuring records are accurate, complete, and up to date.
• Assist with legal invoice processing, billing inquiries, and related administrative tasks.
• Support matter budgeting, accrual tracking, and financial recordkeeping.
• Monitor incoming requests and coordinate with internal stakeholders to resolve routine operational issues.
• Maintain operational trackers, reports, and supporting documentation.
• Identify and escalate discrepancies, incomplete requests, and processing issues as needed.
• Support outside counsel and third-party vendor management processes.
• Assist with system testing, process documentation, and other operational initiatives as needed.

Qualifications:

• Bachelor’s degree in Business Administration, Finance, Legal Studies, or a related field preferred.
• 0–1+ years of experience in business operations, administrative support, finance, billing, or a related field.
• Experience with invoice processing, billing, financial tracking, or legal operations preferred but not required.
• Strong attention to detail and the ability to maintain accurate records and documentation.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent organizational and time-management skills, with the ability to prioritize requests and meet deadlines.
• Strong written and verbal communication skills, with the ability to collaborate effectively across teams.
• Ability to identify discrepancies, troubleshoot routine issues, and escalate concerns when necessary.
• Comfortable working with databases, spreadsheets, tracking systems, and established procedures.
• Demonstrates initiative, sound judgment, and a willingness to learn new systems and processes.