Executive Assistant (Analyst Track) – Investment Management | Boston, MA
Our client, a leading global investment management firm with a sophisticated platform spanning a broad range of investment strategies and a strong reputation in the industry, is looking to add an Executive Assistant to their growing team in Boston – with the opportunity to be promoted to Analyst.
Responsibilities:
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Provide high-level administrative and operational support to senior investment professionals and teams
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Manage complex calendars, including prioritization, conflict resolution, forward planning, and maximizing executive time
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Coordinate internal and external meetings, including rooms, visitors, technology, materials, agendas, catering, and follow-up
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Arrange domestic and international travel, including flights, hotels, ground transportation, itineraries, and last-minute changes
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Build strong relationships with investors, internal partners, administrative colleagues, external contacts, and vendors
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Provide cross-coverage and backup support for other Executive Assistants
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Support team events, visitor logistics, onboarding, reporting, special projects, and process improvement initiatives
Requirements:
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3-6 years of administrative or Executive Assistant experience, ideally within financial services, investment management, professional services, or another fast-paced environment
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Experience supporting multiple senior stakeholders with competing priorities and complex scheduling needs
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Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and OneNote
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Interest in leveraging AI and technology to improve workflows and efficiency
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Excellent attention to detail, organization, and follow-through
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Ability to work independently, prioritize effectively, and know when to escalate
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Strong communication and interpersonal skills with the ability to build trusted relationships
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Ability to manage time-sensitive requests and changing priorities while remaining professional and composed
$90K-$100K base salary, depending on experience
If you are interested, please apply directly and email your resume to Cassidy Sullivan at [email protected].