Executive Assistant | Financial Services | $110K Base
A leading global investment firm is seeking an experienced Executive Assistant to support a Director and several senior leaders. This is a high-visibility opportunity for a proactive, highly organized professional who can serve as a true extension of this leadership team.
Schedule: 4 days in office/1 day WFH
Responsibilities:
- Manage complex, fast-moving calendars and coordinate senior-level meetings
- Coordinate meetings, events, travel, presentations, and expenses
- Track follow-ups, deadlines, and key HR initiatives
- Support performance review cycles, onboarding, and other HR projects
- Build strong relationships across senior leadership, HR, and administrative teams
- Leverage AI and technology, including Microsoft Copilot, to improve efficiency and streamline processes
Qualifications:
- 5+ years of administrative experience supporting senior leaders, ideally within a professional services or corporate environment
- Strong calendar management, organization, and prioritization skills
- Exceptional communication, professionalism, and executive presence
- Ability to handle highly confidential information with discretion
- Proactive, adaptable, detail-oriented, and comfortable working in a fast-paced environment
- The role requires an 8:00 AM in-office start, with occasional 7:00 AM meetings. Typical end time is approximately 4:00–5:00 PM, depending on start time
- Advanced Microsoft Office skills; experience with AI tools/Copilot strongly preferred
For immediate consideration, qualified and interested candidates may reach out directly to Kelly Lucey at [email protected].