Executive Assistant – Boston, MA
We are seeking candidates for an Executive Assistant position with an industry-leading private equity firm located in Boston, MA. The Executive Assistant will provide support to senior leadership while managing complex calendar management, coordinating internal and external meetings, and arranging domestic and international travel logistics. The ideal candidate will have 2+ years of executive or administrative support experience within professional services.
This is a permanent position that will pay a base salary of $85,000 – $95,000 (depending on experience). This position offers a hybrid work model, onsite 4 days per week in their Boston office.
Responsibilities:
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Manage complex executive calendars, prioritizing schedules, resolving conflicts, and maximizing executive productivity.
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Coordinate internal and external meetings, including logistics, agendas, materials, catering, technology, and follow-up actions.
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Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and last-minute changes.
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Prepare presentations, meeting materials, reports, research, and other executive documentation.
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Leverage Microsoft Office Suite (Outlook, Teams, OneNote, SharePoint, Excel, PowerPoint) and AI tools such as Copilot to improve efficiency and streamline workflows.
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Maintain organized systems for calendars, email, travel, documentation, and recurring administrative processes.
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Build and maintain strong relationships with executives, internal teams, investors, vendors, and external partners.
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Provide backup support to other Executive Assistants and ensure seamless coverage during absences.
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Handle highly confidential information with discretion, sound judgment, and professionalism.
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Support special projects, onboarding activities, team events, visitor coordination, reporting, and continuous process improvements.
Qualifications:
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Bachelor’s degree in a related field required.
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2+ years of executive or administrative support experience, preferably within professional services, investment management, financial services, or another fast-paced corporate environment.
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Proven experience supporting multiple executives or stakeholders with competing priorities and complex scheduling demands.
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Advanced proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint, OneNote) with an interest in utilizing AI tools to enhance productivity.
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Exceptional organizational skills and attention to detail
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Self-motivated with the ability to prioritize, work independently, and appropriately escalate issues when needed.
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Strong interpersonal and communication skills
If you are interested in learning more about this opportunity, please email your resume to Olivia at [email protected].
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