Administrative Office Assistant – Fort Lauderdale, FL
We are currently seeking candidates for an Administrative Office Assistant opportunity with a highly successful organization based in Fort Lauderdale, FL. The Administrative Office Assistant will provide high-level administrative support to senior leadership and will be responsible for managing complex calendars, coordinating domestic and international travel, preparing reports and presentations, maintaining vendor relationships, and assisting with day-to-day office operations. The ideal candidate will have 3–4+ years of administrative experience within a professional services environment and demonstrate exceptional organizational and communication skills.
This is a 1-3+ month contract opportunity, paying between $30-$40/hour (depending on experience).
Responsibilities:
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Manage complex calendar scheduling and coordination through Microsoft Outlook.
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Coordinate domestic and international travel arrangements, including detailed itineraries and logistics.
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Lead the planning and execution of meetings and events, ensuring all logistics and materials are prepared in advance.
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Prepare high-quality, detail-oriented materials, including client reports, presentations, and meeting preparation packets.
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Manage internal and external communications while building and maintaining strong relationships with clients, vendors, and cross-functional teams.
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Support new hire onboarding processes and logistics, including coordinating and ordering necessary equipment.
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Maintain and update accurate information across internal systems and databases.
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Process and manage expense reports in a timely and accurate manner.
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Provide support on special projects and additional administrative initiatives as needed.
Qualifications:
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3–5+ years of administrative experience within a professional services environment required.
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Bachelor’s degree required.
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Excellent written and verbal communication skills, with the ability to interact professionally across all levels of an organization.
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Proven ability to manage competing priorities and adapt to changing deadlines in a fast-paced environment.
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Strong organizational, time-management, and prioritization skills with exceptional attention to detail.
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Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.
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Ability to work both independently and collaboratively while maintaining a high level of professionalism and confidentiality.
For immediate consideration, interested and qualified candidates should send their resume to Lydia at [email protected].
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