Project Assistant
Our client, a cutting-edge blood bank medical technology focused on innovative breakthroughs in biomedical healthcare is currently seeking a Project Coordinator/Assistant to provide support to C-level executives and the larger commercial team. This person will manage administrative tasks that keep team leaders organized and efficient and actively contribute to project management initiatives that drive their mission forward.
Responsibilities:
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Administrative duties including data collection, data sorting, organizing, and presenting the decision-maker with the right tools to make informed decisions
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Supervise project progress to ensure that issues and challenges related to the project are identified, sorted, and communicated to the relevant authorities
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Track project items including milestones, labor, costs, challenges, resolutions and other critical information to be used by C-level executives in decision making
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Organize internal and external meetings, presentations, seminars, training, and other events
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Draft correspondence to all relevant bodies, and ensure the communication is properly documented for referencing and ease of retrieval
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Maintaining contact with stakeholders including suppliers, regulatory organizations, and investors
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Evaluate and assist in developing office policies and procedures for improved work flow and to anticipate future needs as the organization grows
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Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization.
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Draft project proposal ideas and present them to stakeholders for approval and implementation
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Attend meetings with directors and record meeting minutes
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Answer main phone line and respond to inquiries
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Process and distribute daily mail
Qualifications:
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Bachelor’s degree in Project Management or another business-related field and at least 1 year of Project Management, Administrative and/or Account Executive experience required
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Experience in financial services, marketing, or advertising preferred
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Impeccable organizational skills, exceptional communication abilities, and a proactive attitude
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Ability to complete a high volume of tasks and projects with little or no guidance
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Expert proficiency with Microsoft Office and desktop publishing software
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Ability to give direction, guidance, and leadership in the execution of daily activities
If you are interested in this position, please send your resume to apowell@daleyaa.com
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