Office Manager- Financial Services- Boston, MA
We are currently seeking candidates for an Office Manager position with a highly successful financial services firm located in downtown Boston, MA. This position will be responsible for a wide array of responsibilities including maintaining conference rooms and common areas, performing routine data entry, and ad hoc administrative tasks. The ideal candidate will exhibit extreme professionalism, deadline management, a high-level of organization, and strong problem solving skills.
This is a contract-to-hire opportunity paying $25-30/hr (depending on experience) within a 40-hour week. This professional must be willing to be on-site 5 days a week.
Responsibilities:
- Answer incoming telephone calls, receive and direct visitors
- Act as initial point of contact: answer incoming telephone calls, receive, and direct visitors
- Maintain clean and organized conference rooms, kitchens, and common areas
- Order, stock, organize and distribute office supplies
- Route incoming and outgoing mail and package deliveries to employees
- Provide timely resolutions to requests
- Handle catering requests/orders for meetings and ensure visitors are cleared with building security
- Ensure office space is clean and secure at end of day (i.e., turn off TVs, secure lobby doors, clear kitchen counter/sink, turn on dishwasher, etc.)
- Work closely with the Office Manager to actively monitor the appearance and flow of the office, generate ideas, and carry out tasks aimed at improving organization and the overall experience of working at the firm
- Manage team calendars, including organizing, scheduling and tracking team meetings
- Coordinate domestic and international travel logistics and process expenses for team members
- Perform ad hoc administrative duties
Qualifications:
- BS/BA degree preferred
- 1-2+ years of professional administrative experience
- Working knowledge of MS Office (Outlook, Word, Excel and PowerPoint)
- Superior organizational skills and strict attention to detail
- Strong interpersonal communication skills, both written and verbal
- Excellent time management and prioritizations skills, collaborate with team members as well as work independently, and anticipate needs in a dynamic and supportive environment
- Strong service orientation, proactive time management and problem-solving skills
Interested and qualified candidates should email resumes to Reed at rkaraska@daleyaa.com.
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