Office Coordinator – Investment Management – Boston, MA
We are seeking candidates for an Office Coordinator position will a successful investment management firm located in Boston, MA. This position will assist the Office Manage. The ideal candidate will have 1+ years of administrative/office coordination experience within professional services.
This is a 4–5-month contract that will pay $25-33/hr (depending on experience) within a 40-hour work week. This position is required be onsite 4 days/week in the Boston office.
Responsibilities:
- Answer and route phone calls
- Greet and assist guests; manage security pre-clearance and meeting food orders
- Maintain conference room schedules and prepare/clean rooms for meetings
- Stock and maintain kitchenette (snacks, beverages, coffee)
- Coordinate grocery orders with Office Manager
- Manage lunch orders, setup, and cleanup
- Sort and distribute mail
- Restock gym items, coordinating with Office Manager for orders
- Maintain cleanliness of public spaces; report issues to Office Manager
- Support Head of IR with expense reports
- Assist Office Manager with quarterly meetings, internal events, and office supplies
- Coordinate vendor deliveries and pickups
- Provide team support (copies, mailings, etc.)
- Organize weekly Boot Camp classes and communicate with trainer/employees
Qualifications:
- Bachelor’s degree in administration or related field
- 1+ years of office coordination or administrative experience, preferably within professional services
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
- Excellent customer service skills
- Strong organizational and attention to detail skills
- Experience with office machinery (copiers, printers, etc.)
If you are interested in learning more about this opportunity, please email your resume to Olivia at [email protected].
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