Office Administrator
We are currently seeking candidates for an Office Administrator at an investment firm with a location in Downtown Boston, MA, 02111. The ideal candidate will have 1-2 years of office support experience in a professional environment.
This is a 3+ month temporary role (with an opportunity for extension and/or become permanent) and will pay up to $31.00 per hour (based on relative work experience) within a 40-hour work week.
Responsibilities:
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Cover the main reception desk: answer incoming telephone calls, receive, and direct visitors
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Maintain clean and organized conference rooms, kitchens, and common areas
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Assist managers and ensure smooth and efficient department operations
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Oversee various office tasks, including supply inventory and ordering, managing vendor relationships, maintaining filing system (paper files and company document libraries), mail and shipping management
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Schedule meetings, both in-person and remote (Teams, Zoom, GoToMeeting); assist with meeting preparation as requested
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Prepare letters, memos, emails, and other documents when necessary
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Assist with event planning for office-wide events and initiatives (holiday party, summer outing, volunteer days)
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Coordinates onboarding of new employees and contractors
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Assist with administration of Purchase Orders
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Coordinate travel arrangements
Qualifications:
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Bachelor’s degree required
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1-2 years of office support experience in a professional environment
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Proficiency in MS Word, Excel, PowerPoint and Outlook
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Strong interpersonal skills and the ability to build relationships
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Strong organizational skills and innate ability to multi-task
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Excellent time management skills and ability to prioritize work
For immediate consideration, interested and qualified please send an updated resume in a Word document to: hgorman@daleyaa.com
Key terms:
office administrator, administrative assistant, calendar management
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