Executive Assistant – Boston, MA (Hybrid)
We are looking for an Executive Assistant to join a highly successful Investment Management firm on a contract basis. This role will be based within the Client Group, offering crucial support to the Director of Endowments and Foundations as well as the Financial Reserves Management Team. The ideal candidate will have 2-3+ years of administrative experience within financial or professional services.
This is a 8+ month contract role, paying between $25-$32/ hour (depending on experience).
Key Responsibilities:
- Meeting Coordination: Manage Outlook meeting requests, book conference rooms, handle security clearance, and arrange catering.
- Calendar Management: Proactively manage and optimize the director’s schedule.
- Database Maintenance: Update and maintain Salesforce with contact information and meeting activity.
- Expense Reimbursement: Process and manage expense reports.
- Presentation Preparation: Assist with editing, collating, and distributing presentation materials.
- Client Reporting: Help prepare and distribute monthly and quarterly client reports using internal data systems.
- Project Support: Provide assistance with various department and team projects.
- Travel Coordination: Arrange travel itineraries, transportation, and accommodations.
- Event Planning: Assist with planning and logistics for team and client events.
Qualifications:
- Education: Undergraduate degree required.
- Communication Skills: Strong interpersonal, verbal, and written communication abilities.
- Service Orientation: Reliable, consistent, and proactive with a strong commitment to service.
- Team Player: Ability to work in a fast-paced and team-oriented environment.
- Outlook: Experience with calendar management/ travel coordination through outlook is a must.
If you are interested in this opportunity, please send your resume to Allie at [email protected].
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