Administrative Assistant, Private Equity – Boston, MA
We are currently seeking candidates for an Administrative Assistant opportunity with a highly successful Private Equity firm located in Boston, MA. The Administrative Assistant will be responsible for calendar management, travel coordination, preparing reports and presentations, and supporting special projects. The ideal candidate will have 2+ years of administrative experience in professional services.
This is an 3+month contract-to-hire opportunity, paying between $25-$30/hour (depending on experience).
This role supports a hybrid work model, consisting of 3 days on-site and 2 days remote/week.
Responsibilities:
- Perform proactive calendar management via Outlook
- Coordinate travel arrangements and itineraries (domestic and international)
- Spearhead logistical coordination of meetings, special events, appointments, etc., ensuring optimal preparedness and execution
- Prepare and deliver detail-intensive materials, including client reporting, presentation materials, meeting prep packets, etc.
- Manage internal and external correspondence, and develop and maintain strong, collaborative relationships with internal teams, clients, vendors, etc.
- Receive, organize, and distribute daily mail
- Update and maintain detailed information in appropriate systems
- Perform expense reporting
- Support special projects and special events
Qualifications:
- 2+ years of administrative experience in professional services
- Bachelor’s degree required
- Strong interpersonal and communication (verbal and written) skills
- Excellent time-management, organization, and prioritization skills
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
- Great problem-solving skills
For immediate consideration, interested and qualified candidates should send their resume to Jenny at [email protected]
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