Administrative Assistant – Investment Management – Boston, MA
A leading Investment Management firm in Boston, MA, is looking for an Administrative Assistant to join their team. This role will support the Global Relationship teams and firm resources by managing, coordinating, and delivering critical client and prospect experiences. The responsibilities include calendar management, meeting coordination, travel arrangements, and expense processing. Candidates should have at least one year of administrative experience in a professional services environment.
This is a 3-month contract position, offering a pay range of $24-$30 per hour (depending on experience) for a 40-hour work week.
Key Responsibilities:
- Coordinate meetings by preparing agendas, organizing materials, confirming attendees, managing calendars, booking conference rooms, and arranging catering.
- Support client training programs, ensuring efficient planning and execution.
- Generate and maintain standard reports and provide CRM support (Salesforce preferred).
- Assist international colleagues with logistical arrangements during their visits.
- Manage comprehensive travel plans, including transportation, accommodations, and itineraries.
- Process expense reimbursements accurately and in a timely manner.
- Provide telephone and email support with prompt, professional responses.
Qualifications:
- Bachelor’s degree required.
- Minimum 1 year of administrative, event planning, or coordination experience, ideally in investment management or professional services.
- Strong communication, organizational, time management, and presentation skills.
- Ability to adapt, multitask, and work independently in a fast-paced environment.
- High level of reliability, professionalism, and discretion.
- Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint; Salesforce experience is a plus.
If you are interested in learning more about this opportunity, please apply or send your resume to Allie at [email protected].
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