Administrative Assistant – Financial Services – San Francisco, CA
We are looking for a proactive Administrative Assistant to join a prestigious financial services firm in San Francisco. In this role, you will be the first point of contact for clients, while also providing essential support for day-to-day office operations. If you have over 1 year of administrative experience—ideally within the financial services industry—and enjoy working in a dynamic environment, we’d love to hear from you!
This is a 3-month contract opportunity that will be $25-$30/hour. This position will be on-site 5 days a week in the San Francisco office.
Key Responsibilities:
- Professionally answer and direct phone calls.
- Handle mail distribution and clerical tasks such as photocopying, scanning, and check requests.
- Manage conference room schedules and ensure rooms are prepared and cleaned for meetings.
- Greet clients and manage the visitor pre-clearance system.
- Assist with vendor management, including coordinating office equipment inspections and maintenance.
- Work with building management to handle access requests, work orders, and general facility maintenance.
- Keep the kitchenette stocked and organized (including snacks, beverages, and coffee).
- Coordinate lunch orders, as well as setup and cleanup for meetings and events.
- Manage deliveries and pickups from vendors.
Qualifications:
- Bachelor’s degree required.
- 1+ year of experience in administrative support, office administration, or a similar role.
- Prior customer service experience, ideally in a corporate environment, is a plus.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.).
- Strong communication and interpersonal skills.
- Ability to multitask effectively and maintain attention to detail in a fast-paced environment.
If you are interested in this opportunity, please apply or send your resume to Allie at [email protected].
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