Administrative Assistant, Investment Operations (Hybrid, 3 days in office)
A well-known investment management company, located just West of Boston, is actively searching for an Administrative Assistant to join their team! This person will sit on the Investment Operations team and will be responsible for implementing the control framework to safeguard the firm’s investments, maintaining the firm’s records of investments and lifecycle data, and administering the treasury/cash management functions. This role is offering base, plus bonus potential and great benefits. If you’re interested in learning more, please keep reading!
Responsibilities:
- Process activities/communications received within Research Management System (Dynamo): enriching activities with required attribute tags; downloading documents from investor portals; monitoring unassigned activities and spam folder, managing email “allow” list; administering auto-tagging rules; and ensuring overall timely processing for activities assigned to the IO team
- Directly support efforts to receive ongoing manager and investment transparency reporting/data including the collection of manager AUM and financial statements
- Assist with vendor processing of K-1 and other tax documents as necessary
- Assist in the firm’s information outreach campaigns (e.g. mail blasts, valuation campaign)
- Follow established procedures to support IO’s usage of shared workflow tools, including Dynamo (e.g. shared views/workflows) and Last Pass (e.g. shared password creation and maintenance)
- Assist with the implementation of processes/controls and perform data quality reviews to ensure lifecycle data overseen by the IO team is timely, accurate, and complete
Qualifications:
- Bachelor’s Degree required
- A minimum of 4-5+ years of administrative experience is required
- Two years of experience with operational, investment-related processes and data preferred
- Must be willing to work on a hybrid schedule (3 days in office)
- Excellent computer skills, including fluency in Outlook, PowerPoint, Word and Excel
This is a full-time opportunity that is offering up to 75K on a base, plus bonus potential and great benefits with a hybrid schedule. If you’re interested in learning more, please submit your resume to Hali Siegel at Hsiegel@daleyaa.com.
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