Administrative Assistant- Investment Management- Boston, MA
We are seeking candidates for an Administrative Assistant position with an industry-leading Investment Management firm located in Boston, MA. This position will be responsible for calendar management, travel coordination, heavy meeting and call coordination, and interacting with clients. The ideal candidate will have 3+ years of administrative assistant experience, preferably within investment management or professional services.
This is a 6-month contract position that will pay $28-30/hr (depending on experience) within a 40 hour work week.
Responsibilities:
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Handle calendar management in Outlook for senior professionals
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Prepare meetings including gathering and distributing materials
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Coordinate meetings between investment professionals and the CRM’s consultant to facilitate portfolio reviews and new business discussions
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Work within Outlook to send meeting requests, book conference rooms, add visitors to security, and order catering
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Maintain contact information and meeting activity for consultants within database, Salesforce
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Assist with preparation and distribution of monthly and quarterly consultant reporting
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Manage travel coordination without travel agency including transportation and hotel bookings
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Assist with a variety of department and team projects
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Handle the expense reimbursement in Workday
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Diligent coverage of email
Qualifications:
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BS/BA in required
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3+ years of Administrative Assistant experience
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Proficient in Microsoft Outlook, Excel, Word, PowerPoint, and/or Salesforce is a plus
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Coordination, event planning, or administrative experience in the investment management or professional services field would be viewed favorably
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Excellent communication, presentation, organizational and time management skills are required
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High level of reliability, diligence, professionalism, and discretion is required
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Ability to adapt and multitask, self-starter and motivated to learn
If you are interested in learning more about this opportunity, please email your resume to Olivia at ociviello@daleyaa.com.
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